The Odisha Taekwondo Association (OTA) ("we," "us," or "our") is committed to protecting the privacy of our athletes, coaches, technical officials, clubs, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (www.odishataekwondoassociation.com) and use our online registration systems.
By submitting your personal data through our website forms, you consent to the practices described in this policy.
1. Information We Collect
We collect information that you provide directly to us when filling out registration forms, applying for belt promotions, or submitting inquiries. This includes:
- Personal Identifiable Information (PII): Full name, gender, date of birth (essential for age-category brackets), father’s/guardian’s name, blood group, contact number, email address, and physical mailing address.
- Official Identification: Identity proofs such as Aadhaar Card number, passport details, or school ID copies required to verify your age and eligibility for official championships.
- Taekwondo Profile Data: Current belt rank (Gup/Dan status), Kukkiwon certificate number, club/dojang affiliation, district association name, coach's name, and past tournament history.
- Physical Statistics: Weight and height data, which are strictly required for standard Taekwondo weight category matching and tournament draw sheets.
- Media Files: Photographs uploaded for official athlete/coach ID cards, certificate printing, or images submitted voluntarily to our website Gallery or Selfie Zone.
- Payment Information: For online registration fees, exam fees, or affiliations, our website utilizes third-party secure payment gateways. OTA does not collect or store your credit/debit card numbers or bank login credentials on our servers. We only receive confirmation of payment success or failure alongside a transaction ID.
2. How We Use Your Information
We process your personal data under the lawful basis of managing sports administration and fulfilling your requests. Specifically, we use it to:
- Process and verify applications for athlete registration, coach licensing, and technical official certification.
- Manage tournament entries, generate bout brackets, and publish official draws/results.
- Verify eligibility for color/black belt promotion tests and facilitate official Kukkiwon or national-level certifications.
- Issue digital or physical official ID cards and participation/merit certificates.
- Publish public directories of registered/affiliated clubs, certified coaches, and recognized technical officials to maintain transparency in the state's martial arts ecosystem.
- Inform you about upcoming state championships, seminars, and association announcements.
3. Sharing Your Information
We do not sell, trade, or rent your personal information to third-party commercial advertisers. However, to fulfill sports compliance and tournament operations, your data may be shared with:
- Governing Sports Bodies: India Taekwondo (National Federation), Kukkiwon (World Taekwondo Headquarters), the Odisha Olympic Association, and the Department of Sports & Youth Services (Government of Odisha) for official recognitions and national team selections.
- District Taekwondo Associations: Local verified officials governing your specific district to validate your membership status.
- Event Organizing Committees: On-ground organizers and medical teams at OTA-sanctioned events to ensure correct weight categorization and emergency medical readiness.
- Legal Requirements: If required by law, court order, or government authority to prevent fraud or abuse.
4. Data Security
We implement appropriate technical and organizational security measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. Access to backend databases containing identity documents and contact information is strictly restricted to authorized OTA administrative personnel.
5. Publicly Visible Data
Please note that certain information is inherently public in sports management. Your Name, Affiliated Club/District, Weight Category, Belt Rank, and Tournament Results may be displayed publicly on our website’s draw sheets, results pages, or official certified lists. Images uploaded or taken during OTA events may also be published in our web Gallery or social media handles for promotional purposes.
6. Your Rights
You have the right to look over, correct, or update your personal or martial arts profile information. If you notice an error in your published belt rank, date of birth, or spelling of your name, please contact your district coordinator or reach out directly to the OTA central office email listed below to request a correction.
7. Cookies
Our website uses standard cookies to optimize user experience, keep you logged into registration portals, and analyze web traffic using basic analytics tools. You can disable cookies in your browser settings, though doing so might affect some interactive features of our portals.
8. Changes to This Privacy Policy
OTA reserves the right to update this Privacy Policy at any time to reflect changes in our digital infrastructure or regulatory requirements. Any updates will be posted on this page with a revised "Last Updated" date.
9. Contact Our Privacy Officer
For any questions regarding your data privacy, or to request data modification, you can reach out to the OTA administration: